{"id":84259,"date":"2025-06-03T13:11:59","date_gmt":"2025-06-03T12:11:59","guid":{"rendered":"https:\/\/www.prodpad.com\/?p=84259"},"modified":"2026-01-15T17:30:36","modified_gmt":"2026-01-15T17:30:36","slug":"acceptance-criteria-examples","status":"publish","type":"post","link":"https:\/\/www.prodpad.com\/blog\/acceptance-criteria-examples\/","title":{"rendered":"19 Acceptance Criteria Examples for Different Products, Formats and Scenarios\u00a0"},"content":{"rendered":"\n<p>Want to ship features that actually work\u2014and pass <a href=\"https:\/\/www.prodpad.com\/glossary\/qa-testing\/\">QA testing<\/a> without blood, sweat, and tears? The secret lies in nailing your acceptance criteria. And the best way to hone your acceptance criteria writing skills is to understand what good acceptance criteria examples look like.&nbsp;<\/p>\n\n\n\n<p>So that\u2019s what I\u2019ll cover here today\u201413 best practice acceptance criteria examples so you fully understand what acceptance criteria look like when they\u2019re at their best.\u00a0I\u2019ll break down exactly what makes good acceptance criteria, why they\u2019re crucial, how they fit with <a href=\"https:\/\/www.prodpad.com\/glossary\/user-story\/\">user stories<\/a>, and (most importantly) take\u00a0you through these 13 real-world acceptance criteria examples from SaaS, e-commerce, IoT, mobile, and even regulated industries.\u00a0<\/p>\n\n\n\n<p>Plus, I\u2019ll show you what <em>not<\/em> to do\u2014because nothing tanks a release faster than \u201cThe system should be user-friendly.\u201d<\/p>\n\n\n\n<p>I&#8217;ll cover: <\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>What are acceptance criteria?<\/li>\n\n\n\n<li>Why are acceptance criteria important?<\/li>\n\n\n\n<li>How do acceptance criteria relate to user stories?<\/li>\n\n\n\n<li>Acceptance criteria examples for the gherkin-style format<\/li>\n\n\n\n<li>AC examples for the checklist-style format<\/li>\n\n\n\n<li>AC examples for the rules-based format<\/li>\n\n\n\n<li>AC examples for the scenario-based format<\/li>\n\n\n\n<li>AC examples for negative paths and edge cases<\/li>\n\n\n\n<li>Acceptance criteria for quantitative\/measurable targets<\/li>\n\n\n\n<li>Acceptance criteria example for B2B SaaS<\/li>\n\n\n\n<li>Acceptance criteria example for e-commerce<\/li>\n\n\n\n<li>Acceptance criteria example for IoT device<\/li>\n\n\n\n<li>Acceptance criteria example for mobile app<\/li>\n\n\n\n<li>Acceptance criteria example for fintech<\/li>\n\n\n\n<li>Acceptance criteria example for healthcare<\/li>\n\n\n\n<li>What does bad acceptance criteria look like? With 4 examples<\/li>\n\n\n\n<li>How to write better acceptance criteria<\/li>\n\n\n\n<li>Acceptance criteria best practices<\/li>\n<\/ul>\n\n\n\n<p>So, let&#8217;s get on with it&#8230;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-what-are-acceptance-criteria\">What are acceptance criteria?<\/h2>\n\n\n\n<p><a href=\"https:\/\/www.prodpad.com\/glossary\/acceptance-criteria\/\">Acceptance criteria<\/a> are clear, specific conditions that must be met for a user story or feature to be considered complete. They define the boundaries of scope and ensure shared understanding between Product, Design, and Development Teams. Often written by a member of the Product team, they outline the expectations of the work being delivered by the Development Team.&nbsp;<\/p>\n\n\n\n<p>Acceptance criteria are where ambiguity goes to die. They answer the all-important question: \u201cHow will we know this is done\u2014and done right?\u201d Without them, your team is left guessing (and you\u2019re left fielding angry emails from QA and stakeholders). Good acceptance criteria give everyone\u2014Dev, QA, PM, and even the customer\u2014a shared contract for success.<\/p>\n\n\n\n<a href=\"https:\/\/www.prodpad.com\/glossary\/acceptance-criteria\/\" rel=\"noopener\" class=\"callout callout__inline-cta-secondary flex inline-cta--link\">\n    <div class=\"callout__content\">\n        <p class=\"font-weight-bold\">Completely new to acceptance criteria? Check out our full glossary article to learn more<\/p>\n    <\/div>\n    <div class=\"callout__cta btn-group\">\n        <span class=\"btn btn--arrow\"><\/span>\n    <\/div>\n<\/a>\n\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-why-are-acceptance-criteria-important\">Why are acceptance criteria important?<\/h2>\n\n\n\n<p>If you\u2019ve ever seen a user story that sounded perfect in planning but blew up in <a href=\"https:\/\/www.techtarget.com\/searchsoftwarequality\/definition\/user-acceptance-testing-UAT\">UAT<\/a>, you know why acceptance criteria exist. Here\u2019s what they prevent (or at least, dramatically reduce):<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong><a href=\"https:\/\/www.prodpad.com\/blog\/what-scope-creep\/\">Scope Creep<\/a>:<\/strong> No more \u201cCouldn\u2019t we just add X while we\u2019re here?\u201d Acceptance criteria draw the line.<br><\/li>\n\n\n\n<li><strong>Ambiguity:<\/strong> They force clarity\u2014no more wishy-washy \u201cMake it better\u201d tickets.<br><\/li>\n\n\n\n<li><strong>Testing:<\/strong> QA gets a checklist for what <em>actually<\/em> needs to work. No guessing, no \u201cI assumed&#8230;\u201d<br><\/li>\n\n\n\n<li><strong>Team Alignment:<\/strong> Engineers, Designers, and PMs can finally speak the same language. Less rework, fewer arguments.<br><\/li>\n<\/ul>\n\n\n<div class=\"callout flex\">\n    <p><strong>Best practice tip:<\/strong> Make acceptance criteria mandatory. If you\u2019re shipping user stories without them, you\u2019re gambling with your <a href=\"https:\/\/www.prodpad.com\/guides\/product-roadmaps\/\">roadmap<\/a>.<\/p>\n<\/div>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-how-do-acceptance-criteria-relate-to-user-stories\">How do acceptance criteria relate to user stories?<\/h2>\n\n\n\n<p>Let\u2019s get practical: user stories and acceptance criteria are PB&amp;J. The user story frames the <em>what<\/em> and <em>why<\/em>; the acceptance criteria spell out the <em>how you\u2019ll know it\u2019s done<\/em>. No acceptance criteria? Your story is half-baked.<\/p>\n\n\n\n<a href=\"https:\/\/www.prodpad.com\/glossary\/user-story\/\" rel=\"noopener\" class=\"callout callout__inline-cta-secondary flex inline-cta--link\">\n    <div class=\"callout__content\">\n        <p class=\"font-weight-bold\">Get the full picture on user stories in our complete glossary article<\/p>\n    <\/div>\n    <div class=\"callout__cta btn-group\">\n        <span class=\"btn btn--arrow\"><\/span>\n    <\/div>\n<\/a>\n\n\n\n\n<p><strong>Standard User Story Format:<\/strong><strong><br><\/strong> <em>As a [persona], I want [goal] so that [reason\/benefit].<\/em><\/p>\n\n\n\n<p><strong>Acceptance criteria:<\/strong><strong><br><\/strong>Specific, testable conditions\u2014usually written as a checklist, Given\/When\/Then scenario, or rule.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-acceptance-criteria-example-with-user-story-example-1-saas-onboarding\">Acceptance Criteria Example <em>with<\/em> User Story Example 1 (SaaS onboarding):<\/h3>\n\n\n\n<p>Here\u2019s an example of a good pairing for a user story example and an acceptance criteria example specifically relevant to a SaaS product.&nbsp;<\/p>\n\n\n<div class=\"callout flex\">\n    <p><!-- wp:paragraph --><strong>User Story Example:<\/strong><strong><br \/>\n<\/strong> <em>As a new user, I want to complete onboarding so that I can start using the product right away.<\/em><\/p>\n<p><!-- \/wp:paragraph --><\/p>\n<p><!-- wp:paragraph --><strong>Acceptance Criteria Example:<\/strong><\/p>\n<p><!-- \/wp:paragraph --><!-- wp:list --><\/p>\n<ul class=\"wp-block-list\">\n<li style=\"list-style-type: none;\">\n<ul class=\"wp-block-list\"><!-- wp:list-item --><\/p>\n<li>User sees a welcome message after sign-up.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><!-- \/wp:list-item --> <!-- wp:list-item --><\/p>\n<ul class=\"wp-block-list\">\n<li style=\"list-style-type: none;\">\n<ul class=\"wp-block-list\">\n<li>System guides the user through a 3-step tutorial.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><!-- \/wp:list-item --> <!-- wp:list-item --><\/p>\n<ul class=\"wp-block-list\">\n<li style=\"list-style-type: none;\">\n<ul class=\"wp-block-list\">\n<li>\u201cSkip tutorial\u201d is available on every step.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><!-- \/wp:list-item --> <!-- wp:list-item --><\/p>\n<ul class=\"wp-block-list\">\n<li style=\"list-style-type: none;\">\n<ul class=\"wp-block-list\">\n<li>User profile is marked as \u201conboarded\u201d when tutorial is complete or skipped.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/div>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-acceptance-criteria-example-with-user-story-example-2-e-commerce\">Acceptance Criteria Example <em>with<\/em> User Story Example 2 \u2013 (E-commerce)<\/h3>\n\n\n\n<p>Next let\u2019s look at an example of a good pairing for a user story example and an acceptance criteria example appropriate for an e-commerce site.&nbsp;<\/p>\n\n\n<div class=\"callout flex\">\n    <p><!-- wp:paragraph --><strong>User Story Example:<\/strong><strong><br \/>\n<\/strong> <em>As a customer, I want to save my shopping cart so I can complete my purchase later.<\/em><\/p>\n<p><!-- \/wp:paragraph --><\/p>\n<p><!-- wp:paragraph --><strong>Acceptance Criteria Example:<\/strong><\/p>\n<p><!-- \/wp:paragraph --><!-- wp:list --><\/p>\n<ul class=\"wp-block-list\">\n<li style=\"list-style-type: none;\">\n<ul class=\"wp-block-list\"><!-- wp:list-item --><\/p>\n<li>Cart contents persist for at least 30 days.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><!-- \/wp:list-item --> <!-- wp:list-item --><\/p>\n<ul class=\"wp-block-list\">\n<li style=\"list-style-type: none;\">\n<ul class=\"wp-block-list\">\n<li>Cart is available across devices when logged in.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><!-- \/wp:list-item --> <!-- wp:list-item --><\/p>\n<ul class=\"wp-block-list\">\n<li style=\"list-style-type: none;\">\n<ul class=\"wp-block-list\">\n<li>User receives a reminder email after 7 days of inactivity if the cart isn\u2019t checked out.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/div>\n\n\n\n<p><strong>Takeaway:<\/strong> Without these acceptance criteria examples, both of these user stories leave <em>way<\/em> too much to interpretation. With the ACs, everyone knows what \u201cdone\u201d actually means.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-types-of-acceptance-criteria-formats-with-examples\">Types of Acceptance Criteria Formats (with Examples)<\/h2>\n\n\n\n<p>Let\u2019s break down the main ways Product Teams write acceptance criteria\u2014complete with paired user stories and clear, boxed examples for each.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-1-given-when-then-gherkin-style\">1. Given\/When\/Then (Gherkin-style)<\/h3>\n\n\n\n<p>Best for: test automation, detailed scenarios, <a href=\"https:\/\/agilealliance.org\/glossary\/bdd\/\">BDD<\/a> teams.<\/p>\n\n\n<div class=\"callout flex\">\n    <p><!-- wp:paragraph --><strong>User Story Example:<\/strong><strong><br \/>\n<\/strong> <em>As a user, I want to reset my password so I can regain access if I forget it.<\/em><\/p>\n<p><!-- \/wp:paragraph --><\/p>\n<p><!-- wp:paragraph --><strong>Acceptance Criteria Example (Given\/When\/Then):<\/strong><\/p>\n<p><!-- \/wp:paragraph --><!-- wp:list --><\/p>\n<ul class=\"wp-block-list\">\n<li style=\"list-style-type: none;\">\n<ul class=\"wp-block-list\"><!-- wp:list-item --><\/p>\n<li><strong>Given<\/strong> I\u2019m on the login page<br \/>\n<strong>When<\/strong> I click \u201cForgot password\u201d and enter a registered email<br \/>\n<strong>Then<\/strong> I receive a reset link within 5 minutes<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><!-- \/wp:list-item --> <!-- wp:list-item --><\/p>\n<ul class=\"wp-block-list\">\n<li style=\"list-style-type: none;\">\n<ul class=\"wp-block-list\">\n<li><strong>Given<\/strong> I use the reset link<br \/>\n<strong>When<\/strong> I set a new password<br \/>\n<strong>Then<\/strong> I can log in with the new password<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/div>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-2-checklist-style\">2. Checklist-Style<\/h3>\n\n\n\n<p>Best for: simple flows, small features, teams new to acceptance criteria.<\/p>\n\n\n<div class=\"callout flex\">\n    <p><!-- wp:paragraph --><strong>User Story Example:<\/strong><strong><br \/>\n<\/strong> <em>As an admin, I want to export user data to CSV so I can analyze usage.<\/em><\/p>\n<p><!-- \/wp:paragraph --><\/p>\n<p><!-- wp:paragraph --><strong>Acceptance Criteria Example (Checklist):<\/strong><\/p>\n<p><!-- \/wp:paragraph --><!-- wp:list --><\/p>\n<ul class=\"wp-block-list\">\n<li style=\"list-style-type: none;\">\n<ul class=\"wp-block-list\"><!-- wp:list-item --><\/p>\n<li>Export includes all active users<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><!-- \/wp:list-item --> <!-- wp:list-item --><\/p>\n<ul class=\"wp-block-list\">\n<li style=\"list-style-type: none;\">\n<ul class=\"wp-block-list\">\n<li>Columns: name, email, signup date, last login<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><!-- \/wp:list-item --> <!-- wp:list-item --><\/p>\n<ul class=\"wp-block-list\">\n<li style=\"list-style-type: none;\">\n<ul class=\"wp-block-list\">\n<li>File is in CSV format, UTF-8 encoded<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><!-- \/wp:list-item --> <!-- wp:list-item --><\/p>\n<ul class=\"wp-block-list\">\n<li style=\"list-style-type: none;\">\n<ul class=\"wp-block-list\">\n<li>Exported file downloads in &lt; 5 seconds for up to 10,000 users<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/div>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-3-rules-based-if-x-then-y\">3. Rules-Based (\u201cIf X, then Y\u201d)<\/h3>\n\n\n\n<p>Best for: business logic, integrations, or edge cases.<\/p>\n\n\n<div class=\"callout flex\">\n    <p><!-- wp:paragraph --><strong>User Story Example:<\/strong><strong><br \/>\n<\/strong> <em>As a finance manager, I want failed payments to trigger alerts so I can respond quickly.<\/em><\/p>\n<p><!-- \/wp:paragraph --><\/p>\n<p><!-- wp:paragraph --><strong>Acceptance Criteria Example (Rules-based):<\/strong><\/p>\n<p><!-- \/wp:paragraph --><!-- wp:list --><\/p>\n<ul class=\"wp-block-list\">\n<li style=\"list-style-type: none;\">\n<ul class=\"wp-block-list\"><!-- wp:list-item --><\/p>\n<li><strong>If<\/strong> a payment fails <strong>then<\/strong> send an alert to the billing team<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><!-- \/wp:list-item --> <!-- wp:list-item --><\/p>\n<ul class=\"wp-block-list\">\n<li style=\"list-style-type: none;\">\n<ul class=\"wp-block-list\">\n<li><strong>If<\/strong> three consecutive failures occur <strong>then<\/strong> lock the account and notify the user<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><!-- \/wp:list-item --> <!-- wp:list-item --><\/p>\n<ul class=\"wp-block-list\">\n<li style=\"list-style-type: none;\">\n<ul class=\"wp-block-list\">\n<li><strong>If<\/strong> the payment succeeds after retry, <strong>then<\/strong> remove any lock and send confirmation<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/div>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-4-scenario-based\">4. Scenario-Based<\/h3>\n\n\n\n<p>Best for: features with multiple flows, especially e-commerce, onboarding, or settings.<\/p>\n\n\n<div class=\"callout flex\">\n    <p><!-- wp:paragraph --><strong>User Story Example:<\/strong><strong><br \/>\n<\/strong> <em>As a customer, I want to change my delivery address so my order arrives at the right place.<\/em><\/p>\n<p><!-- \/wp:paragraph --><\/p>\n<p><!-- wp:paragraph --><strong>Acceptance Criteria Example (Scenarios):<\/strong><\/p>\n<p><!-- \/wp:paragraph --><!-- wp:list --><\/p>\n<ul class=\"wp-block-list\">\n<li style=\"list-style-type: none;\">\n<ul class=\"wp-block-list\"><!-- wp:list-item --><\/p>\n<li>Scenario 1: Address change before shipment updates order and sends confirmation email<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><!-- \/wp:list-item --> <!-- wp:list-item --><\/p>\n<ul class=\"wp-block-list\">\n<li style=\"list-style-type: none;\">\n<ul class=\"wp-block-list\">\n<li>Scenario 2: Address change after shipment not allowed; user sees error message<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><!-- \/wp:list-item --> <!-- wp:list-item --><\/p>\n<ul class=\"wp-block-list\">\n<li style=\"list-style-type: none;\">\n<ul class=\"wp-block-list\">\n<li>Scenario 3: Address change available only for orders not yet processed<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/div>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-5-negative-paths-and-edge-cases\">5. Negative Paths and Edge Cases<\/h3>\n\n\n\n<p>Best for: QA, regulated industries, robust products.<\/p>\n\n\n<div class=\"callout flex\">\n    <p><!-- wp:paragraph --><strong>User Story Example:<\/strong><strong><br \/>\n<\/strong> <em>As a healthcare provider, I want to access patient records so I can provide accurate care.<\/em><\/p>\n<p><!-- \/wp:paragraph --><\/p>\n<p><!-- wp:paragraph --><strong>Acceptance Criteria Example (Negative\/Edge Cases):<\/strong><\/p>\n<p><!-- \/wp:paragraph --><!-- wp:list --><\/p>\n<ul class=\"wp-block-list\">\n<li style=\"list-style-type: none;\">\n<ul class=\"wp-block-list\"><!-- wp:list-item --><\/p>\n<li>Access is denied if user role \u2260 \u201cProvider\u201d (unauthorized roles see error)<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><!-- \/wp:list-item --> <!-- wp:list-item --><\/p>\n<ul class=\"wp-block-list\">\n<li style=\"list-style-type: none;\">\n<ul class=\"wp-block-list\">\n<li>Access is logged for all views and downloads<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><!-- \/wp:list-item --> <!-- wp:list-item --><\/p>\n<ul class=\"wp-block-list\">\n<li style=\"list-style-type: none;\">\n<ul class=\"wp-block-list\">\n<li>Access is blocked if patient has revoked consent (show consent error)<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/div>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-6-quantitative-measurable-targets\">6. Quantitative\/Measurable Targets<\/h3>\n\n\n\n<p>Best for: performance, security, compliance.<\/p>\n\n\n<div class=\"callout flex\">\n    <p><!-- wp:paragraph --><strong>User Story Example:<\/strong><strong><br \/>\n<\/strong> <em>As a user, I want to upload a profile picture so my account feels personal.<\/em><\/p>\n<p><!-- \/wp:paragraph --><\/p>\n<p><!-- wp:paragraph --><strong>Acceptance Criteria Example (Quantitative):<\/strong><\/p>\n<p><!-- \/wp:paragraph --><!-- wp:list --><\/p>\n<ul class=\"wp-block-list\">\n<li style=\"list-style-type: none;\">\n<ul class=\"wp-block-list\"><!-- wp:list-item --><\/p>\n<li>Max file size: 5MB<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><!-- \/wp:list-item --> <!-- wp:list-item --><\/p>\n<ul class=\"wp-block-list\">\n<li style=\"list-style-type: none;\">\n<ul class=\"wp-block-list\">\n<li>Acceptable formats: JPG, PNG, GIF<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><!-- \/wp:list-item --> <!-- wp:list-item --><\/p>\n<ul class=\"wp-block-list\">\n<li style=\"list-style-type: none;\">\n<ul class=\"wp-block-list\">\n<li>Upload completes in &lt; 3 seconds on standard broadband<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><!-- \/wp:list-item --> <!-- wp:list-item --><\/p>\n<ul class=\"wp-block-list\">\n<li style=\"list-style-type: none;\">\n<ul class=\"wp-block-list\">\n<li>Image appears in profile within 2 seconds after upload<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/div>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-acceptance-criteria-examples-by-product-type\">Acceptance Criteria Examples by Product Type<\/h2>\n\n\n\n<p>Let\u2019s get real: acceptance criteria <em>change shape<\/em> depending on your product. Here\u2019s how to tailor your acceptance criteria for different industries:<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-acceptance-criteria-example-b2b-saas-onboarding-flow\">Acceptance Criteria Example: B2B SaaS \u2013 Onboarding Flow<\/h3>\n\n\n<div class=\"callout flex\">\n    <p><!-- wp:paragraph --><strong>User Story Example:<\/strong><strong><br \/>\n<\/strong> <em>As a new team lead, I want to invite team members during onboarding so we can collaborate from day one.<\/em><\/p>\n<p><!-- \/wp:paragraph --><\/p>\n<p><!-- wp:paragraph --><strong>Acceptance Criteria Example:<\/strong><\/p>\n<p><!-- \/wp:paragraph --><!-- wp:list --><\/p>\n<ul class=\"wp-block-list\">\n<li style=\"list-style-type: none;\">\n<ul class=\"wp-block-list\"><!-- wp:list-item --><\/p>\n<li>\u201cInvite team\u201d step is present in onboarding<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><!-- \/wp:list-item --> <!-- wp:list-item --><\/p>\n<ul class=\"wp-block-list\">\n<li style=\"list-style-type: none;\">\n<ul class=\"wp-block-list\">\n<li>Invites send emails with unique links<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><!-- \/wp:list-item --> <!-- wp:list-item --><\/p>\n<ul class=\"wp-block-list\">\n<li style=\"list-style-type: none;\">\n<ul class=\"wp-block-list\">\n<li>Team members show as \u201cpending\u201d until they accept<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><!-- \/wp:list-item --> <!-- wp:list-item --><\/p>\n<ul class=\"wp-block-list\">\n<li style=\"list-style-type: none;\">\n<ul class=\"wp-block-list\">\n<li>Onboarding can be completed without inviting anyone<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/div>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-acceptance-criteria-example-e-commerce-checkout\">Acceptance Criteria Example: E-commerce \u2013 Checkout<\/h3>\n\n\n<div class=\"callout flex\">\n    <p><!-- wp:paragraph --><strong>User Story Example:<\/strong><strong><br \/>\n<\/strong> <em>As a shopper, I want to apply a discount code at checkout so I can save money.<\/em><\/p>\n<p><!-- \/wp:paragraph --><\/p>\n<p><!-- wp:paragraph --><strong>Acceptance Criteria Example:<\/strong><\/p>\n<p><!-- \/wp:paragraph --><!-- wp:list --><\/p>\n<ul class=\"wp-block-list\">\n<li style=\"list-style-type: none;\">\n<ul class=\"wp-block-list\"><!-- wp:list-item --><\/p>\n<li>Valid code applies discount and updates total instantly<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><!-- \/wp:list-item --> <!-- wp:list-item --><\/p>\n<ul class=\"wp-block-list\">\n<li style=\"list-style-type: none;\">\n<ul class=\"wp-block-list\">\n<li>Invalid code shows clear error<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><!-- \/wp:list-item --> <!-- wp:list-item --><\/p>\n<ul class=\"wp-block-list\">\n<li style=\"list-style-type: none;\">\n<ul class=\"wp-block-list\">\n<li>Discount applies only to eligible items<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><!-- \/wp:list-item --> <!-- wp:list-item --><\/p>\n<ul class=\"wp-block-list\">\n<li style=\"list-style-type: none;\">\n<ul class=\"wp-block-list\">\n<li>Only one code can be used per order<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/div>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-acceptance-criteria-example-iot-device-settings\">Acceptance Criteria Example: IoT Device \u2013 Settings<\/h3>\n\n\n<div class=\"callout flex\">\n    <p><!-- wp:paragraph --><strong>User Story Example:<\/strong><strong><br \/>\n<\/strong> <em>As a homeowner, I want to set my smart thermostat to \u201cVacation Mode\u201d so I save energy while away.<\/em><\/p>\n<p><!-- \/wp:paragraph --><\/p>\n<p><!-- wp:paragraph --><strong>Acceptance Criteria Example:<\/strong><\/p>\n<p><!-- \/wp:paragraph --><!-- wp:list --><\/p>\n<ul class=\"wp-block-list\">\n<li style=\"list-style-type: none;\">\n<ul class=\"wp-block-list\"><!-- wp:list-item --><\/p>\n<li>User can activate \u201cVacation Mode\u201d via app or device<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><!-- \/wp:list-item --> <!-- wp:list-item --><\/p>\n<ul class=\"wp-block-list\">\n<li style=\"list-style-type: none;\">\n<ul class=\"wp-block-list\">\n<li>Confirmation message appears when activated<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><!-- \/wp:list-item --> <!-- wp:list-item --><\/p>\n<ul class=\"wp-block-list\">\n<li style=\"list-style-type: none;\">\n<ul class=\"wp-block-list\">\n<li>System sets temp to preset \u201caway\u201d value<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><!-- \/wp:list-item --> <!-- wp:list-item --><\/p>\n<ul class=\"wp-block-list\">\n<li style=\"list-style-type: none;\">\n<ul class=\"wp-block-list\">\n<li>Device status updates in user dashboard within 1 minute<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/div>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-acceptance-criteria-example-mobile-app-push-notifications\">Acceptance Criteria Example: Mobile App \u2013 Push Notifications<\/h3>\n\n\n<div class=\"callout flex\">\n    <p><!-- wp:paragraph --><strong>User Story Example:<\/strong><strong><br \/>\n<\/strong> <em>As a mobile user, I want to receive push notifications for new messages so I stay informed.<\/em><\/p>\n<p><!-- \/wp:paragraph --><\/p>\n<p><!-- wp:paragraph --><strong>Acceptance Criteria Example:<\/strong><\/p>\n<p><!-- \/wp:paragraph --><!-- wp:list --><\/p>\n<ul class=\"wp-block-list\">\n<li style=\"list-style-type: none;\">\n<ul class=\"wp-block-list\"><!-- wp:list-item --><\/p>\n<li>Notification sent within 30 seconds of new message arrival<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><!-- \/wp:list-item --> <!-- wp:list-item --><\/p>\n<ul class=\"wp-block-list\">\n<li style=\"list-style-type: none;\">\n<ul class=\"wp-block-list\">\n<li>Notification opens app to message thread<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><!-- \/wp:list-item --> <!-- wp:list-item --><\/p>\n<ul class=\"wp-block-list\">\n<li style=\"list-style-type: none;\">\n<ul class=\"wp-block-list\">\n<li>User can disable notifications in settings<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/div>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-acceptance-criteria-example-b2c-consumer-app-content-upload\">Acceptance Criteria Example: B2C \/ Consumer App \u2013 Content Upload<\/h3>\n\n\n<div class=\"callout flex\">\n    <p><!-- wp:paragraph --><strong>User Story Example:<\/strong><strong><br \/>\n<\/strong> <em>As a creator, I want to upload videos from my phone so I can share content instantly.<\/em><\/p>\n<p><!-- \/wp:paragraph --><\/p>\n<p><!-- wp:paragraph --><strong>Acceptance Criteria Example:<\/strong><\/p>\n<p><!-- \/wp:paragraph --><!-- wp:list --><\/p>\n<ul class=\"wp-block-list\">\n<li style=\"list-style-type: none;\">\n<ul class=\"wp-block-list\"><!-- wp:list-item --><\/p>\n<li>Videos up to 2GB are accepted<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><!-- \/wp:list-item --> <!-- wp:list-item --><\/p>\n<ul class=\"wp-block-list\">\n<li style=\"list-style-type: none;\">\n<ul class=\"wp-block-list\">\n<li>Upload works on WiFi and mobile data<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><!-- \/wp:list-item --> <!-- wp:list-item --><\/p>\n<ul class=\"wp-block-list\">\n<li style=\"list-style-type: none;\">\n<ul class=\"wp-block-list\">\n<li>User sees upload progress bar<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><!-- \/wp:list-item --> <!-- wp:list-item --><\/p>\n<ul class=\"wp-block-list\">\n<li style=\"list-style-type: none;\">\n<ul class=\"wp-block-list\">\n<li>Failed uploads show retry option<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/div>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-acceptance-criteria-example-regulated-industry-fintech\">Acceptance Criteria Example: Regulated Industry \u2013 Fintech<\/h3>\n\n\n<div class=\"callout flex\">\n    <p><!-- wp:paragraph --><strong>User Story Example:<\/strong><strong><br \/>\n<\/strong> <em>As a banking user, I want to view my transaction history so I can track my spending.<\/em><\/p>\n<p><!-- \/wp:paragraph --><\/p>\n<p><!-- wp:paragraph --><strong>Acceptance Criteria Example:<\/strong><\/p>\n<p><!-- \/wp:paragraph --><!-- wp:list --><\/p>\n<ul class=\"wp-block-list\">\n<li style=\"list-style-type: none;\">\n<ul class=\"wp-block-list\"><!-- wp:list-item --><\/p>\n<li>Only show transactions from the past 24 months<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><!-- \/wp:list-item --> <!-- wp:list-item --><\/p>\n<ul class=\"wp-block-list\">\n<li style=\"list-style-type: none;\">\n<ul class=\"wp-block-list\">\n<li>Downloadable statement available as PDF<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><!-- \/wp:list-item --> <!-- wp:list-item --><\/p>\n<ul class=\"wp-block-list\">\n<li style=\"list-style-type: none;\">\n<ul class=\"wp-block-list\">\n<li>Transactions labeled with merchant, amount, date<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><!-- \/wp:list-item --> <!-- wp:list-item --><\/p>\n<ul class=\"wp-block-list\">\n<li style=\"list-style-type: none;\">\n<ul class=\"wp-block-list\">\n<li>Privacy notice appears on first access<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/div>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-acceptance-criteria-example-healthcare-govtech-edtech-mediatech-consent-management\">Acceptance Criteria Example: Healthcare (GovTech\/EdTech\/Mediatech) \u2013 Consent Management<\/h3>\n\n\n<div class=\"callout flex\">\n    <p><!-- wp:paragraph --><strong>User Story Example:<\/strong><strong><br \/>\n<\/strong> <em>As a patient, I want to grant or revoke consent for my data so I control my privacy.<\/em><\/p>\n<p><!-- \/wp:paragraph --><\/p>\n<p><!-- wp:paragraph --><strong>Acceptance Criteria Example:<\/strong><\/p>\n<p><!-- \/wp:paragraph --><!-- wp:list --><\/p>\n<ul class=\"wp-block-list\">\n<li style=\"list-style-type: none;\">\n<ul class=\"wp-block-list\"><!-- wp:list-item --><\/p>\n<li>Consent status is clearly visible and editable<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><!-- \/wp:list-item --> <!-- wp:list-item --><\/p>\n<ul class=\"wp-block-list\">\n<li style=\"list-style-type: none;\">\n<ul class=\"wp-block-list\">\n<li>Revoking consent removes access for all providers within 24 hours<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><!-- \/wp:list-item --> <!-- wp:list-item --><\/p>\n<ul class=\"wp-block-list\">\n<li style=\"list-style-type: none;\">\n<ul class=\"wp-block-list\">\n<li>All changes are timestamped and logged<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p><!-- \/wp:list-item --> <!-- wp:list-item --><\/p>\n<ul class=\"wp-block-list\">\n<li style=\"list-style-type: none;\">\n<ul class=\"wp-block-list\">\n<li>User receives confirmation after any change<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<\/div>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-what-does-bad-acceptance-criteria-look-like-and-how-to-fix-it\">What does bad acceptance criteria look like? (And how to fix it)<\/h2>\n\n\n\n<p>Let\u2019s be honest: most acceptance criteria mistakes are avoidable. Thanks to our examples so far you now know what good looks like, but it&#8217;s equally as important to understand what bad looks like.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1012\" height=\"852\" src=\"https:\/\/www.prodpad.com\/wp-content\/uploads\/2025\/06\/Acceptance-Criteria-Examples_-Good-vs-Bad.png\" alt=\"Acceptance criteria examples showing good versus bad from ProdPad product management software\" class=\"wp-image-84261\" srcset=\"https:\/\/www.prodpad.com\/wp-content\/uploads\/2025\/06\/Acceptance-Criteria-Examples_-Good-vs-Bad.png 1012w, https:\/\/www.prodpad.com\/wp-content\/uploads\/2025\/06\/Acceptance-Criteria-Examples_-Good-vs-Bad-300x253.png 300w, https:\/\/www.prodpad.com\/wp-content\/uploads\/2025\/06\/Acceptance-Criteria-Examples_-Good-vs-Bad-768x647.png 768w\" sizes=\"auto, (max-width: 1012px) 100vw, 1012px\" \/><\/figure>\n\n\n\n<p>Here\u2019s what <em>not<\/em> to do:<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-bad-acceptance-criteria-example-1-vague-as-fog\">Bad Acceptance Criteria Example 1: Vague as fog<\/h3>\n\n\n<div class=\"callout flex\">\n    <p>\u201cThe system should be user-friendly.\u201d<\/p>\n<\/div>\n\n\n\n<p><strong>Why it\u2019s bad:<\/strong><strong><br><\/strong> Zero testability. What does \u201cuser-friendly\u201d mean? To whom? Based on what standard?<br><strong>How to fix:<\/strong><strong><br><\/strong> Specify <em>what<\/em> makes it user-friendly: \u201cAll form fields have placeholder text and error messages appear within 1 second of invalid input.\u201d<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-bad-acceptance-criteria-example-2-gold-plated-detail\">Bad Acceptance Criteria Example 2: Gold-plated detail<\/h3>\n\n\n<div class=\"callout flex\">\n    <p>\u201cThe button should be blue, 14px Arial, with 8px margin, and animate in 0.3s with cubic-bezier curve.\u201d<\/p>\n<\/div>\n\n\n\n<p><strong>Why it\u2019s bad:<\/strong><strong><br><\/strong>You\u2019re writing a design spec, not acceptance criteria. Let the designers design.<br><strong>How to fix:<\/strong><strong><br><\/strong>Stick to outcomes: \u201cThe button is clearly visible and labeled \u2018Submit\u2019; meets brand style guide.\u201d<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-bad-acceptance-criteria-example-3-missing-outcomes\">Bad Acceptance Criteria Example 3: Missing outcomes<\/h3>\n\n\n<div class=\"callout flex\">\n    <p>\u201cForm submits successfully.\u201d<\/p>\n<\/div>\n\n\n\n<p><strong>Why it\u2019s bad:<\/strong><strong><br><\/strong>Successful <em>how<\/em>? What does the user see or receive?<br><strong>How to fix:<\/strong>\u201cAfter submitting the form, user sees a confirmation page and receives a confirmation email.\u201d<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-bad-acceptance-criteria-example-4-hidden-business-logic\">Bad Acceptance Criteria Example 4: Hidden business logic<\/h3>\n\n\n<div class=\"callout flex\">\n    <p>\u201cExport works.\u201d<\/p>\n<\/div>\n\n\n\n<p><strong>Why it\u2019s bad:<\/strong><strong><br><\/strong>Works\u2026 for whom? What is \u201cworks\u201d?<br><strong>How to fix:<\/strong><strong><br><\/strong>\u201cExported file contains all user records, in CSV format, downloadable within 10 seconds.\u201d<\/p>\n\n\n<div class=\"callout flex\">\n    <p><strong>Tip: <\/strong>Review your acceptance criteria style in <a href=\"https:\/\/www.prodpad.com\/glossary\/retrospective\/\">retros<\/a>\u2014different teams and features need different levels of detail. There\u2019s no shame in iterating your style!<\/p>\n<\/div>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-how-to-write-better-acceptance-criteria\">How to write better acceptance criteria<\/h2>\n\n\n\n<p>Writing good ACs isn\u2019t just for the <a href=\"https:\/\/www.prodpad.com\/blog\/what-is-a-product-manager\/\">Product Manager<\/a>. It\u2019s a team sport. Here\u2019s how the best teams do it:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Collaborate early:<\/strong> Bring Product Manager, Developers, and QA Testers together before a story starts. Don\u2019t let one person write all acceptance criteria in a vacuum.<br><\/li>\n\n\n\n<li><strong>Align to the outcome:<\/strong> Acceptance criteria must tie directly to the story\u2019s \u201cso that.\u201d If you can\u2019t trace it, you\u2019re doing it wrong.<br><\/li>\n\n\n\n<li><strong>Stay specific, not prescriptive:<\/strong> Specify what needs to happen\u2014not <em>how<\/em> it\u2019s implemented.<br><\/li>\n\n\n\n<li><strong>Retros are your friend:<\/strong> Review what\u2019s working and what isn\u2019t. Evolve your acceptance criteria style as your team grows.<br><\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-final-tips-acceptance-criteria-best-practices\">Final Tips: Acceptance Criteria Best Practices<\/h2>\n\n\n\n<p>Let\u2019s land this with a lightning round of best practices:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Keep criteria testable:<\/strong> If you can\u2019t test it, it\u2019s not done.<br><\/li>\n\n\n\n<li><strong>Reuse good formats:<\/strong> Steal from yourself\u2014if a format works, make it your default.<br><\/li>\n\n\n\n<li><strong>Don\u2019t gold-plate:<\/strong> Focus on outcomes, not endless detail.<br><\/li>\n\n\n\n<li><strong>Include edge cases:<\/strong> QA will love you forever.<br><\/li>\n\n\n\n<li><strong>Make acceptance criteria visible:<\/strong> Don\u2019t hide them in a doc no one reads. Put them on the ticket, the board, within the Idea in ProdPad, wherever your team lives.<br><\/li>\n<\/ul>\n\n\n\n<p>Ready to up your user story game? Start every story with clear, shared, and testable acceptance criteria\u2014your users (and your team) will thank you.<\/p>\n\n\n\n<p>With ProdPad as the single source of truth for all your Product Management work, you can keep your acceptance criteria within your complete feature Idea record. Everything all together, visible to everyone and easily accessible. <\/p>\n\n\n<div class=\"callout callout__inline-cta flex\">\n    <div class=\"callout__content\">\n        <p class=\"font-weight-bold\">See the power of a central, single source of truth for all things Product<\/p>\n    <\/div>\n    <div class=\"callout__cta btn-group\">\n        <a href=\"https:\/\/www.prodpad.com\/demo\/\" class=\"btn btn--cta\" rel=\"noopener\">Book a demo<\/a>\n    <\/div>\n<\/div>\n\n","protected":false},"excerpt":{"rendered":"<p>Want to ship features that actually work\u2014and pass QA testing without blood, sweat, and tears? The secret lies in nailing your acceptance criteria. And the best way to hone your&hellip;<\/p>\n","protected":false},"author":4,"featured_media":0,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[5231,9],"tags":[],"pp_uni_tag":[],"class_list":["post-84259","post","type-post","status-publish","format-standard","hentry","category-latest-blogs","category-product-management-best-practice"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.4 (Yoast SEO v27.4) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>19 Acceptance Criteria Examples for Different Products, Formats and Scenarios\u00a0<\/title>\n<meta name=\"description\" content=\"See our best practice acceptance criteria examples to help you get your ACs right so you save bags of time and deliver faster.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.prodpad.com\/blog\/acceptance-criteria-examples\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"19 Acceptance Criteria Examples for Different Products, Formats and Scenarios\u00a0\" \/>\n<meta property=\"og:description\" content=\"Getting your ACs right can save bags of time and help you deliver faster. 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